Policies

Policies help co-ops establish frameworks for dealing with various issues and make community life better for members by setting expectations and reducing the risk of misunderstandings. Policies can also be found in some of the other resource areas, but here we bring together a wide range of template documents concerning pets, parking, member selection, managing over- and under-housing, environmental sustainability, and more.  

This is also the place for job descriptions, policy discussion guides, and related materials.

Back

Board Chair – Job Description

Board of Directors – Ethical Conduct Declaration

Board of Directors – Job Description

Board President and Vice-President – Job Description

Board Secretary – Job Description

Board Treasurer – Job Description

CHF BC Delegate – Job Description

Co-op Principles

Staff and Designated Members Access Permission – Confidentiality Agreement

Membership Committee – Job Description

Over-under Housing Policy – Discussion Notes

Over-under Housing Policy – Homes BC

Over-under Housing Policy – ILM

Arrears Payment Agreement

Arrears Policy – Discussion Notes

Demand for Payment

Finance Committee – Job Description

Finance Policies – Discussion Notes

Financial Reporting Policy

Monthly Arrears Report to the Board

Notice of Board Meeting – Termination for Arrears

Share Purchase – Loans Available to Co-op Applicants

Subsidy Policy – Homes BC

Subsidy Policy – ILM

Annual Unit Inspections Procedure

Emergency Procedure

Keys and Locks Policy

Maintenance – Policy

Maintenance Designate Staff or Maintenance Company – Job Description

Members vs. Co-op Maintenance Responsibility

Move-in Move-out – Inspections Procedure

Paint and Alterations Policy

Preventative Maintenance Annual Calendar Checklist

Purchasing and Repairs Policy

Safety and Security Audit Checklist

Work Order Coordination Procedure

Assessing Potential Members – Interviewer’s Guide

Member Manual

Member Manual – Template – Word

Membership – application form – Guide

Membership – application form – template (compact)

Membership Application Form

Thoughts About Member Manuals

CHF Canada's Beyond Participation: Building a Foundation for Real Member Involvement (2020)

Community Care – Guidelines

Complaint Form

End of Participation (2008)

Flowchart – Procedure When A Member Dies

Flowchart – Procedure When A Member Is Placed In Care

Good Policies, Happy Members (2015)

Guidelines for Difficult Times – Member Deaths

Guidelines for Difficult Times – Member Placements in Care

Video Surveillance Policy

Sustainability – Policy

Sustainability – Sample Actions

Sustainability Policy – Discussion Notes

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